Funding Verification

It is each departmental online user's sole responsibility to print and audit names, amounts and funding information (preferably before checks are released) on the report of gross and fringes charged reports once the HRIS-L message is distributed.
If you are having trouble understanding your HRSA Gross and Fringe Reports or payroll DEMIS information, contact Payroll Services 864-4385 (payroll@ku.edu).

Verification of Funding:
Before charges:
You may verify appointment, position, and funding information by printing the Funding Summary Report. Navigation: Go, Define Business Rules, Define Budget/Encumbrace(U.S.) Report Funding Summary Reports. Changes to appointments, position, or funding must be processed by submitting a payroll form through normal budgetary channels.

After charges:
A department is responsible for immediate verification of the Payroll Gross and Fringe Report and the department financial reports immediately upon notification on HRIS-L or Hawkfin of their availability. Please notify the Payroll Office of any pay or funding errors. Navigation for the gross and fringe reports: Go, Define Business Rules, Define Budget/Encumbrance(U.S), Reports, Payroll Gross and Fringe. Explanation of the account (sub-object) used for Payroll charges, Expenditure Account (sub-object code).

If you have questions regarding the Professional Schools, contact Janet Riley in Budget Management and Fiscal Services at 864-3134 or jriley@ku.edu.

If you have questions regarding the College of Liberal Arts and Sciences, contact Jolene Fairchild at 864-3664 or jfairchild@ku.edu.

If you have questions regarding Research and Graduate Studies/KUCR, contact Judy Sawyer at 864-7473, or judywill@ku.edu.