Standard Pay Calculation
Hourly Rate =Annualized Pay / 2080*
Biweekly rate = Annualized Pay / 26*
*For years with 26 pay periods. Some years will have 27 pay periods.
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Overtime Pay Calculation
Overtime Pay (in accordance with the Fair Labor Standards Act) =
[(Reg Hrs x Hourly rate) + (OT Hrs x Hourly rate) + (Premium Pay) ] / [Reg Hrs + OT Hrs] = FLSA Rate
(OT Hrs x Hourly rate) + (OT Hrs x .5 x FLSA Rate) = OT Earnings
* Currently, the University of Kansas allows one overtime rates at one at time-and-a-half (1.5- OTP)
Overtime pay must be calculated separately for each standardized work period.
Non-exempt employees who are employed on multiple positions and whose total hours worked exceed the FLSA limit during the work period are eligible for overtime that must be recorded as Overtime-Multiple Positions (OTM). The agency/agencies involved will need to calculate the overtime and enter the flat amount and the associated hours on the time sheet.
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Holiday Pay Calculation
Holiday pay = Hourly rate X holiday hours X holiday rate*
The holiday rate is either 1.0 for paid holidays or1.5 if the holiday is worked.
Effective with HRIS-L issued 1/27/06 Holiday credit counts toward FLSA hours worked:
With the conversion from civil service to university support staff, we are able to consider policy revisions to better meet the needs of our campus. In the past, holiday credit (the paid time for a holiday when it is not worked) did not count toward the calculation of the overtime eligibility for non-exempt staff. Effective with this memorandum, holiday credit will count toward the calculation of overtime eligibility for all of the University’s non-exempt staff, whether university support staff or unclassified professional staff. No other forms of paid leave will count toward the calculation of overtime eligibility, e.g. neither sick nor vacation leave.
HDC (nonexempt) and HDE (exempt) are the straight time credit codes to reflect paid holidays for the Univerity of Kansas employees.
HDP (exempt and nonexempt) is the code to pay an employee who works on a holiday.
HCP is the code to give holiday compensation time to an employee who works on a holiday.
KAR 1-5-24 was amended to allow an official state holiday to be counted as time worked for nonexempt employees in certain circumstances (i.e.emergency work outside the normal work schedule, etc.)
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Shift Differential Pay Calculation
Shift pay Shift differential rate X shift differential hours
SF1 = $.30
SF3 = 10%
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Longevity Pay (LNG)
Annual bonus payment computed by multiplying $50 X number of years of service not to exceed 25 years. The Date of Service can be found on the Employment Data panel in the Job Data window. (KSA 75- 5541).
Longevity Pay is included for overtime calculations-shown as Overtime Differential pay (ODP) earnings in the same pay period the longevity is paid.
Longevity Pay / Total Hours Worked in Year = Increase in Hourly Rate
Increase in Hourly Rate x Total Overtime Hours Worked in preceding 12 months x .5 = Additional Overtime Pay (ODP)
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Call Back Pay
In compliance with K.A.R. 1-5-25, an appointing authority may call an employee in to work on a regular day off or may call an employee back to work after a regular work schedule. Except as noted below, such employees shall be paid for a minimum of two hours. The minimum of two hours shall not apply if the employee was on stand-by when called back, nor shall it apply if the employee was called in during the two hour period immediately prior to the beginning of the employee's next regularly scheduled work shift. Only the hours actually worked shall be credited in determining eligibility for overtime compensation.
Call Back Pay (CBP) = Actual hours worked when called back in (as long as the hours worked aren't in overtime).
Call Back Minimal Hrs (CBN) = Hours NOT worked. Recorded with CBP, CBO or CBC when hours worked are less than 2 hours minimum.
Call Back Overtime (CBO) or Call Back Comp Time = Actual hours worked when the employee has reached their FLSA threshold.
Example: REG 40...then called back in and worked 1.75 hours....CBO 1.75 and CBN .25.
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Earned Income Credit Calculation
Effective March, 2009
Earned Income Credit Calculation of the advance earned income credit (Tax Class C) amount is based on the percentage method for calculation as authorized by the Internal Revenue Service. This form is located on our web site on the
Employee Forms page.
Federal Taxable Gross wages are annualized by multiplying the employee's federal taxable gross for the period by the number of payroll periods per year. The following tables are then applied (based on the Form W-5, Earned Income Credit Advance Payment Certificate, filed by the employee) and the resulting amount divided by the number of payroll periods to arrive at the EIC amount to be added to the employee's net pay:
SINGLE OR HEAD OF HOUSEHOLD |
| |
| If the amount of wages (before deducting witholding allowance) is: |
The amount of the payment made shall be: |
| |
|
OVER |
BUT NOT OVER |
|
|
|
$0.00 |
$8,950.00 |
20.40% of wages |
$8,950.00 |
$16,420.00 |
$1,826.00 |
$16,420.00 |
|
$1,826.00 less 9.588% of wages in excess of $16,420.00 |
MARRIED WITHOUT SPOUCE FILING CERTIFICATE |
| |
| If the amount of wages (before deducting witholding allowance) is: |
The amount of the payment made shall be: |
| |
|
OVER |
BUT NOT OVER |
|
|
|
$0.00 |
$8,950.00 |
20.40% of wages |
$8,950.00 |
$21,420.00 |
$1,826.00 |
$21,420.00 |
|
$1,826.00 less 9.588% of wages in excess of $21,420.00 |
MARRIED PERSON WITH BOTH SPOUSES FILING CERTIFICATE |
| |
| If the amount of wages (before deducting witholding allowance) is: |
The amount of the payment made shall be: |
| |
|
OVER |
BUT NOT OVER |
|
|
|
$0.00 |
$4,475.00 |
20.40% of wages |
$4,475.00 |
$10,710.00 |
$913..00 |
$9,370.00 |
|
$913.00 less 9.588% of wages in excess of $10,710.00 |
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Social Security / Medicare Gross Calculation
Social Security/Medicare Gross = All earnings codes that add to Gross Pay - Student pay - Non Resident Alien pay - Adjustment earnings codes (ADJ, PRB) + Fringe Benefit Income (FBN, VUT, MET, AST, TUI) + Taxable Group Life Insurance (GTL%%%-class T)- Before Tax Group Health Insurance - Dependent Care (DCARE-class B) - Health Care-Before Tax Parking. Both the employee and employer contribute OASDI and Medicare. See
Fringe Benefit Rates for more information. Effective for all wages paid on or after
January 1, 2009, the Social Security rates apply only to the
first $106,800.00 of taxable wages paid. There is no limit for Medicare contributions. Students enrolled at the University in the correct number of hours are not subject to OASDI and Medicare taxes.
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Federal Taxable Gross Calculation
Effective March, 2009
The tables and the exemption allowance of $3,650.00 are effective for all wages paid on or after March 13, 2009.
Federal Taxable Gross = All earnings codes that add to Gross Pay - Non Resident Alien pay (NR4, NR5) - Adjustment earnings codes (ADJ, PRB) + Fringe Benefit Income (FBN, VUT, MET, AST, CDT) + Taxable Group Life Insurance (GTL%%%) - Tax Sheltered Annuity (TSA) - Voluntary Tax Sheltered Annuity (VTSA) - Deferred Compensation (457DEF) - KPERS (RET%%%-Class B) - KPER Buyback - Before Tax Group Health Insurance - Health Care - Dependent Care -Before Tax Parking W4 data is entered on the Federal Tax Data 1 panel in the Maintain Payroll Data window. Federal Withholding Tax is calculated based on annualized wages under the percentage method of withholding for an annual pay period in accordance with Internal Revenue Service regulations. This form is located on our web site on the Employee Forms page.
Step I. (Annualized federal taxable wages subject to withholding*) - (# of exemptions per Form W-4 x $3,650.00) = Federal Taxable Wages to be applied to table.
*This is your biweekly rate x 26
Step II. Apply the wage amount arrived at in Step I to the applicable table below.
Step III. Divide the tax amount arrived at in Step II by the number of payroll periods in a year (26).
SINGLE PERSON INCLUDING HEAD OF HOUSEHOLD |
| |
| Wages Less Exemptions: |
Income Tax To Be Withheld: |
| |
OVER |
BUT NOT OVER |
OF EXCESS OVER |
|
|
$0.00 |
$7,180.00 |
$0.00 |
|
|
|
$7,180.00 |
$10,400.00 |
$0.00 |
+10% |
$7,180.00 |
$10,400.00 |
$36,200.00 |
$322.00 |
+15% |
$10,400.00 |
$36,200.00 |
$66,530.00 |
$4,192.00 |
+25% |
$36,200.00 |
$66,530.00 |
$173,600.00 |
$11,774.50 |
+28% |
$66,530.00 |
$173,600.00 |
$375,000.00 |
$41,754.10 |
+33% |
$173,600.00 |
$375,000.00 |
|
$108,216.10 |
+35% |
$375,000.00 |
MARRIED PERSON |
| |
| Wages Less Exemptions: |
Income Tax To Be Withheld: |
| |
OVER |
BUT NOT OVER |
OF EXCESS OVER |
|
|
$0.00 |
$15,750.00 |
$0.00 |
|
|
|
$15,750.00 |
$24,450.00 |
$0.00 |
+10% |
$15,750.00 |
$24,450.00 |
$75,650.00 |
$870.00 |
+15% |
$24,450.00 |
$75,650.00 |
$118,130.00 |
$8,550.00 |
+25% |
$75,650.00 |
$118,130.00 |
$216,600.00 |
$19,170.00 |
+28% |
$118,130.00 |
$216,600.00 |
$380,700.00 |
$46,741.60 |
+33% |
$216,600.00 |
$380,700.00 |
|
$100,894.60 |
+35% |
$380,700.00 |
Federal Arbitrary Tax - Employee contribution only. Employee specifies an additional dollar amount to be withheld for taxes when completing Form W-4. This form can be obtained from payroll and needs to be returned to payroll. This is not shown as a separate amount on the paycheck stub, but is added to the regular withholding deduction.
This form is located on our web site on the Employee Forms page.
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State Taxable Gross Calculation
Effective January 1, 1999 and 2000, 2001, 2002, 2003, 2004, 2005, 2006,2007,
2008, 2009
State Taxable Gross= Federal Taxable Gross + KPERS (RET%%%-Class B) + KPER Buyback (KPERB1, KPERB2, BYBKLG). Kansas withholding amounts will be rounded to the nearest whole dollar. State Withholding Tax is calculated based on annualized wages under the percentage method of withholding for an annual pay period in accordance with the Kansas Department of Revenue guidelines. Step I. (Annualized state taxable wages subject to withholding) - (# of exemptions per Form W-4 x
$2,250) = State Taxable Wages to be Applied to Table
Step II. Apply the wage amount arrived at in Step I to the following table:
SINGLE PERSON INCLUDING HEAD OF HOUSEHOLD |
| |
| Wages Less Exemptions: |
Income Tax To Be Withheld: |
| |
OVER |
BUT NOT OVER |
OF EXCESS OVER |
|
|
$0.00 |
$3,000.00 |
$0.00 |
|
|
|
$3,000.00 |
$18,000.00 |
$0.00 |
+3.50% |
$3,000.00 |
$18,000.00 |
$33,000.00 |
$525.00 |
+6.25% |
$18,000.00 |
$33,000.00 |
|
$1,462.50 |
+6.45% |
$33,000.00 |
MARRIED PERSON |
| |
| Wages Less Exemptions: |
Income Tax To Be Withheld: |
| |
OVER |
BUT NOT OVER |
OF EXCESS OVER |
|
|
$0.00 |
$6,000.00 |
$0.00 |
|
|
|
$6,000.00 |
$36,000.00 |
$0.00 |
+3.50% |
$6,000.00 |
$36,000.00 |
$66,000.00 |
$1,050.00 |
+6.25% |
$36,000.00 |
$66,000.00 |
|
$2,925.00 |
+6.45% |
$66,000.00 |
Step III. Divide the tax amount arrived at in Step II by the number of payroll periods in a year. The above table and the exemption allowance of $2,250.00 are effective for all wages paid on or after January 1, 2009. State Arbitrary Tax - Employee contribution only; State Arbitrary tax must be in whole dollar amounts. Employee completes additional withholding form and indicates a flat dollar amount to be withheld. This form can be obtained from payroll and needs to be returned to payroll. This is not shown as a separate amount on the paycheck stub, but is added to the regular withholding deduction. This form is located on our web site on the Employee Forms page.
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Missouri Locality 38000 (Kansas City Gross) Calculation
Missouri Locality 38000 (Kansas City) Gross = Total Gross Earnings. Upon written request to the Payroll Department, this locality tax may be withheld for employees who live in Kansas City.
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Kansas Public Employees Retirement System (KPERS) Calculation
Kansas Public Employees Retirement System (KPERS). All earnings codes that add to Benefit Gross X rate. With the exception of legislative retirement amounts, the employee and employer contributions are calculated by applying the appropriate percentage to the employees' benefit gross. See
Fringe Benefit Rates for more information.
Group Term Life - The death/disability employer contribution portion of the KPERS deduction is GTL (Deduction Class N). The moratorium on Group Term Life continues for all of Fiscal Year 2004 for the employer contribution.
The employee cost is decribed below in
Taxable Group Life Insurance. Prior Year Service Credit - Deduction code (PRYRSV) corresponds to the benefit plan PRYRSV. This fringe benefit employer deduction has been suspended as of July 1, 2003.
KPERS Buyback Benefit
KPER Buyback (KPERB1, KPERB2, BYBKLG) Benefit gross X 4%, 8% or an actuarially determined percentage (Legislation was introduced during the 1995 session to actuarially determine the appropriate buyback rate for each employee participating). This is employee only contribution. Employee 'buys back' at either a 'double' or 'triple' rate based on current salary. The percentages are set to 4% and 8%, respectively. If an employee is participating in KPERS Buyback, Regular KPERS is also withheld in addition to the Buyback amount. Contact Staff Benefits for more information.
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Taxable Group Life Insurance Benefits
Taxable Group Life Insurance Gross = Annual Benefits Base Rate. **This calculation method is for classified and unclassified employees, a different method is used for Faculty (LFC). Please contact the Payroll office for more information.
The Annual Benefit Base Rate is calculated by taking the compensation rate times 26 or 2080 depending on whether the employee is exempt or nonexempt. It currently does not include any additional earnings such as longevity, shift, overtime, etc. Internal Revenue Service Code Section 79 requires inclusion in an employee federal and state taxable gross the cost of group term life insurance coverage in excess of $50,000 provided to an employee by an employer. Employees covered by KPERS death and disability insurance being paid more than $1282.05 per bi-weekly pay cycle (based on 26 pay dates) are subject to the provisions of Code Section 79.
Taxable group life insurance is calculated as follows: Step 1. (Annual TGL gross*) x 150%) - 50,000= Calculate taxable coverage Step 2. (Taxable coverrage/$1,000) x age rate = Imputed Income Step 3. Multiply the amount arrived at in Step 2 by 12 and divide this result by the number of payroll periods in the year (26).
*annual salary amount
The uniform premiums prescribed by the IRS regulations, effective January 1, 2004 are as follows:
| Monthly Cost Per $1,000 in excess |
| of $50,000 for |
|
| Age Group* |
Group-Term Life Insurance |
| 1-24 |
$ 0.05 |
|
| 25-29 |
$ 0.06 |
|
| 30-34 |
$ 0.08 |
|
| 35-39 |
$ 0.09 |
|
| 40-44 |
$ 0.10 |
|
| 45-49 |
$ 0.15 |
|
| 50-54 |
$ 0.23 |
|
| 55-64 |
$ 0.43 |
|
| 65-69 |
$ 0.66 |
|
| 70-74 |
$ 1.27 |
|
| 75 and over |
$ 2.06 |
|
* The age of the employee is his/her attained age on the last day of the taxable year. The resulting amount is added to federal, state, OASDI and medicare grosses each pay period and appropriate withholdings are taken. KPERS methodology of calculating group life insurance coverage excludes certain payments. Payout earnings from the pay period of termination are excluded.
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Group Health insurance (GHI)
Group Health Insurance (GHI) Can be either After Tax or Before Tax.
Employee and employer contribution amount are based on the coverage/plan in which the employee elects to participate. GHI deduction amounts will be taken from 24 bi-weekly payroll periods. GHI will not be taken on the 3rd check issued in a month. This happens twice a year. Contact Staff Benefits for more information at 864-4946 or
benefits@ku.edu, or the
Human Resources Web site.
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Flexible Spending Accounts
Flexible Spending Accounts, deduction codes HCARE and DCARE, both correspond to deduction classes of Before tax and Nontaxable. FSA deduction amounts will be taken from 24 bi-weekly payroll periods. FSA will not be taken on the 3rd check issued in a month. This happens twice a year. (IRC Sections 125, 129)
Dependent care (DCARE) = Deduction amount is specified by the employee with a minimum annual contribution of $384.00 and a maximum of $4,999.92. Maximum may be lower depending on tax filing status and gross income.
Health care (HCARE) = Deduction amount is specified by the employee with a minimum annual contribution of $192.00 and a maximum of $3,480.00. Maximum may be lower depending on tax filing status and gross income.
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Tax Sheltered Annuity (TSA)
Tax Sheltered Annuity (TSA) = Employee and Employer: Benefit gross X percentage. Eligible employee are enrolled in the TSA retirement plan with the appropriate benefit plan by staff benefits. The annual maximum for TSA contribution is $31,500.00 unless you have been contributing since prior to 1996, then the annual maximum is $45,000.00 See
Fringe Benefit Rates for more information.
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Voluntary Tax sheltered Annuity (VTSA)
Voluntary Tax Sheltered Annuity (VTSA) = Benefit gross X percentage. Contact Mary Karten, 864-7346 for a list of all possible companies the employee can choose from. The employee specifies the investment option (company) and amount when they enroll in the savings plan. VTSA percent is initially obtained from the VTSA salary reduction agreement form submitted by the employee. Please
click here to visit the HREO website with more information.
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Optional Group Life Insurance
Optional Group Life Insurance (OGLIFE and OGLADM) OGL is an employee contribution only. Two plans were required due to the methodology used in processing the OGL deductions. The Age-Graded Rate Table for OGL provides a list of deduction rates by age and sex and per $1000 coverage. Since the administrative fee (OGLADM) is a flat $.20 per employee, this amount could not be included in this table. The fee was set up on the Flat Rate Table. The employee must be enrolled in both the 21 and 2V plans types under their life plan. KPERS is responsible for maintaining all enrollment information. Please contact Staff Benefits at 864-4946,
benefits@ku.edu if questions.
The employee determines the face amount of coverage wanted. The face amount has a minimum of $5,000 and a maximum of $250,000. Increments of $1,000 in coverage are allowed from $5,000 to $10,000; thereafter, coverage can only be increments of $5,000. The deduction amount is calculated as follows:
| Age Group |
(Per $1,000) |
Administrative Fee |
|
| Age 25& under |
$ 0.05 |
$ 0.20 |
| 25-29 |
$ 0.06 |
$ 0.20 |
| 30-34 |
$ 0.08 |
$ 0.20 |
| 35-39 |
$ 0.09 |
$ 0.20 |
| 40-44 |
$ 0.10 |
$ 0.20 |
| 45-49 |
$ 0.14 |
$ 0.20 |
| 50-54 |
$ 0.21 |
$ 0.20 |
| 55-59 |
$ 0.40 |
$ 0.20 |
| 60-64 |
$ 0.61 |
$ 0.20 |
| 65-69 |
$ 1.18 |
$ 0.20 |
| 70-74 |
$ 1.90 |
$ 0.20 |
| 75 and older |
$ 2.06 |
$ 0.20 |
* Premium rates are as of January 1, 2007. Age is based on the employee's attained age during the payroll period. Optional Group Life Insurance deductions will be taken the second bi-weekly period (i.e., the second pay-day of the month).
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Savings Bond Employee Contribution (USBOND)
Savings Bond (USBOND) Employee contribution only. The minimum deduction allowed is $5.00 per payroll period. The deduction will be taken each bi-weekly payroll period. Contact Staff Benefits for bond enrollment information. Please contact Staff Benefits at 864-4946, benefits@ku.edu if questions.
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United Way Employee Contribution
United Way (UTD%%%) Employee contribution only. The minimum deduction allowed is $1.00 per payroll period. A $.13 administrative fee per deduction occurrence is deducted from the remittance. The deduction will be taken each bi-weekly payroll period. Contact Staff Benefits for United Way enrollment information. Please contact Staff Benefits at 864-4946,
benefits@ku.edu if questions.
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Community Health Charities
United Way (UTD100) Employee contribution only. Contributions can be made through payroll deduction for the Community Health Charities program. Visit their website at
http://www.chcksmo.org/ for additional information.
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Parking Employee Contribution
Parking REG6% Employee Before Tax contribution.
The State of Kansas Parking Compensation Reduction Program established pursuant to Section 132 of the Internal Revenue Code and K.S.A. 75-5535 was approved by the Secretary of Administration on July 28, 2000. The purpose of the Program is to provide a parking compensation reduction program that results in payment of parking fees by state employees for state owned or leased parking facilities on a pre-tax basis. The Program authorizes employees to participate in a pre-tax parking payroll deduction where the amount of the parking deduction is not included in gross income. As a result, the employee does not pay employment taxes for federal withholding, state withholding, OASDI, and Medicare on the compensation reduction amount or parking fee and the unemployment compensation insurance (UCI) gross will be reduced by the compensation reduction amount or parking fee. The program requires payroll deductions. Employer contribution is based on the reduction in employer paid FICA contributions. This equals 7.65% of the employee contribution. Parking REG4% Employee After Tax contribution.
The After tax deduciton code for parking deduciton is still avilable. The deductions will be taken each bi-weekly payroll period based on a schedule set up by the Parking Department. Contact Parking at 864-PARK for more information.
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Deferred Compensation
Deferred Compensation The deduction was set up as a savings plan. The deduction code is 457DEF as a before tax deduction. Partial deductions are allowed in order to exactly reach the maximum. ING is responsible for entering all enrollment information. Deduction amount is determined by the employee (Within Internal Revenue Service Code Section 457 limitations). Deduction is specified in terms of a fixed-dollar amount. Please
click here to be directed to the ING website for more information.
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Organizational Dues Employee Contribution
Organizational Dues (ORG%%%) Employee contribution only. Deduction amount is determined based on the organization the employee is participating in. A $.10 administrative fee per deduction occurrence is deducted from the remittance. The deduction will be taken each bi-weekly payroll period.
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Court Ordered Withholdings Deduction (GARNISH)
A Court Ordered Withholding is an employee only contribution that can be either a flat amount or a % of Disposable Earnings (DE). Documents must be received from the proper officials before the withholding can start or stop. Income withholdings (child support and maintenance) and garnishments include an administrative fee that is paid by the employee. To calculate DE you take Total Earnings minus Taxes minus Retirement. Types of Withholdings
Income Withholding Orders are for child support and/or maintenance issued by the courts and includes a $5.00 administrative fee per order with a maximum of $10.00 per order per month. If you have questions on Income Withholding Orders, you may contact the Kansas Payment Center toll free at 1-877-572-5722 or
www.kspaycenter.com Wage Earner Plans are for Chapter 13 bankruptcy issued by the Bankruptcy Courts with a specific amount to be withheld.
Levies are issued by the Internal Revenue Service for Federal taxes. Accompanying the 'Notice of Levy' is a table for use in calculating the wage amount exempt from the Levy.
Federal Continuing Garnishments are for Federal Students Loans and are a percentage of DE.
Setoff Order or Setoff Wage Assignments are from the State of Kansas for debts owed the Department of Administration.
Setoff Regents are from the University of Kansas for debts owed the University of Kansas.
Garnishments are for any vendor other than the government issued by the courts and include a $10.00 administrative fee per pay period with a maximum on $20.00 per month.
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State Leave Payment Assessment Employer Contribution
State Leave Payment Assessment (STLEAV) Employer contribution only.
Total Gross pay X rate established by the Division of Accounts and Reports.
See Fringe Benefit Rates.
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Unemployment Compensation Insurance Employer Contribution
Unemployment Compensation Insurance Employer contribution only.
SUT Gross = All earnings codes that add to gross pay - Non Resident Alien pay (NR1,NR3, NR4, NR5, NR6) - Student Pay (SP1, SP2, STO, STR)- Adjustment earnings codes (ADJ, ADT, PRB) + Fringe Benefit Income (FBN) - Before Tax Group Health Insurance (Plan Type 10 and 11-class B ) - Health Care (HCARE) - Dependent Care (DCARE)-Before Tax Parking.
This is a required employer contribution on all regular full time employees. This contribution is not required on student employees. See
Fringe Benefit Rates for more information.
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Worker's Compensation Insurance (WCI)
Worker's Compensation Insurance (WCI) = Employer contribution only.
Benefit Gross X rate established by the Division of Accounts and Reports.
See Fringe Benefit rates.
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Fringe Benefit income
The Tax Reform Act of 1984 (P.L. 98-369) requires that an employee’s gross income include any fringe benefit that is not excludable under the Act or by a section of IRS Code. The includible benefits are subject to income and employment taxes under IRS Code Section 132. Taxable fringe benefits are benefits which are paid by the employer to the benefit of the employee. Examples of taxable fringe benefits are listed below along with the earnings code that is used by the Payroll office to report these amounts for W-2 purposes to the State of Kansas:
VUT – Vehicle Usage Taxable (this is use of company owned vehicle)
For information on rates click here
MET – Taxable Moving Expenses
AST – Athletic Season Tickets
FBN – Fringe Benefit Income
TUI – Tuition Assistance Income
Please use the Fringe Benefit Reporting form to submit taxable fringe benefit to the payroll office for processing.
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Additional Hours Reporting
Additional Hours Reporting: AHR earnings code is used for Non-Exempt employees who have
accumulated greater than 40 hours in pay status but physically have not worked 40 hours. Additional Hours must be paid at straight time; there is nocompensatory time option.
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KU Endowment Loan
In the event that an employee would miss their regularly scheduled pay check due to an administrative error out of their control, the KU Endowment Association will grant a payroll loan. The loan will not exceed 60% of the gross wages due to the employee for that specific pay check. The Payroll office is the only authorized department at the University who may initiate and sign for a payroll endowment loan using the Request for KU Endowment Loan form. Loans will not be granted in cases where the employee themselves caused the delay due to untimely submission of documents, such as late timesheets.
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