Daylight Savings Time Begins March 9, 2008 and Ends November 2, 2008
Daylight Savings Time Begin – Reporting: Clocks are set ahead at 2:00 AM Sunday 3/9/08 in observance of Daylight Saving Time. Nonexempt employees who work during the time when the clock is set ahead will not have a reduction in pay for this “lost” hour. The “lost” hour will be reported on timesheets with the earnings code DST (daylight savings time). This hour will not count toward overtime; however, it will count toward leave accrual. The salary of exempt employees will not be affected by daylight savings time.
Daylight Savings Time End – Reporting:The following information is designed to assist timekeepers with entering time for employees whose shift includes 2:00a.m. on Sunday, 11/2/2008 (the ending of daylight saving time). The information is set up in Question (Q) and Answer (A) format.
Q. Should we use the DST (Daylight Savings Time) earnings code to report hours worked on Sunday 11/2/2008?
A. No, this code is used in March when Daylight Savings Time is instituted.
Q. When does the time actually change?
A. Clocks are set back one hour at 2:00a.m. Sunday, 11/2/2008.
Q. Will the hours worked result in Overtime (OTP) or Compensatory Time Earned (CME) and how should the time worked be reported? The example below assumes an employee's workday includes 2:00a.m. Sunday.
A1. If an employee is on a 12:01a.m.-12:00a.m. workweek, this change will not affect them until the end of the week beginning 11/2/2008. These hours are recorded at the 1.0 rate of pay (for example REG 9 hours if the employee worked 9 hours during the specified shift on Sunday). The employee could adjust his/her work schedule for the rest of the workweek or potentially receive overtime (OTP)/compensatory time earned (CME) at the end of the 11/2/2008-11/15/2008 workweek. Remember that overtime is not reported until an employee has met his or her FLSA threshold (40 hours for a regular non-exempt employee).
A2. If the employee is on a 7:01a.m.-7:00a.m workweek, this change will affect the employee's workweek that started 11/2/2008. If the employee does not adjust his/her work schedule prior to 7:00a.m. Sunday, 11/2/2008, then the employee could potentially receive OTP/CME for the 11/2/2008 workweek (prior to the beginning of the new workweek). Remember that overtime is not reported until an employee has met his or her FLSA threshold (40 hours for a regular non-exempt employee).
